October 21, 2009 Board Meeting

Iowa Section ASCE

Board of Directors Meeting Minutes

October 21, 2009

Tama County Engineer’s Office

12:00 pm – 2:45 pm

1. Call to Order – The meeting was called to order by Jenifer Croat at 12:15 p.m.
   1. Roll Call – Lyle Brehm

1. 1. Approval of September 10, 2009 Minutes: Moved (Roger), second (Marlee) and approved.
   2. Board Approval of Business Meeting Minutes: Moved (Roger), second (Steve) and approved. (Minutes still need approval by Section in September 2010)
   3. Approval of Agenda: Moved (Gary), second (Marlee) and approved.

1. Treasurers Report – Tom Lisi
   1. Net worth increased by $811.08 over this period and has decreased by $5300.34 for the 2008/9 fiscal year to date.
   2. Business expenses during this period totaled $1806.48 while business income totaled $645.25.
   3. The business account balance (which includes Heartland Investment) has decreased by $18,807.31 for the 2008/9 fiscal year. A part of this decrease reflects a change in allocation to dedicate 100% of Heartland assets as scholarship money
   4. Scholarship expenses during this period totaled $0.  The scholarship account income during this period totaled $85.00.  The scholarship account balance (which includes Heartland Investments) has increased by $13,506.97 for the 2008/9 fiscal year to date.
   5. The value of the Heartland Investments Portfolio increased by $1887.31 since the last report and has increased by $2,644.75 for the 2008/9 fiscal year to date.
   6. Motion to approve (Steve), second (Lyle) and approved.

1. Standing Committee Assignment
   1. Awards – Lyle Brehm
   2. Auditing and Nominating / Public Relations – Marlee Walton
   3. Program (Annual Meeting) – Bryce Johnson
   4. Continuing Education (Technical Committees) and Scholarship – Roger Schletzbaum
   5. Development (Membership) – Steve Devries
   6. Development (Student Chapters & YMG’s) – Gary Reed

1. Newsletter & Website – It was noted that officers need to be updated on the website.

1. Development Committee Report
   1. Membership Committee Activities – Ideas for membership drives were discussed.

1. 1. YMG Activities – Gary has made contacts with leaders.

1. 1. Student Chapter Activities – Gary has made contact with leaders.

1. 1. Technical Conferences & Scholarship – The Geotechnical Committee is interested in becoming an institute. The possibility and implications of this were not immediately understood.

1. Annual Meeting Report – The success of the conference was discussed.

1. Region 7 Governor/Assembly report – N/A

1. Strategic Planning Report – General discussion

1. 2009 Regions 3, 6 & 7 Workshop for Section and Branch Leaders – Takes place in Cleveland January 22-23, 2010. Gary & Bryce will be attending.

1. Old Business
   1. Officers Manual – Jenifer provided a copy of the new Officer’s Manual to all in attendance.
   2. Amendments to Constitution and Bylaws – There was discussion on how best to accomplish this. Also it was noted that the new “Good Governance” laws were due to be out from National ASCE in October.

1. New Business
   1. Approval of Expenditures – Moved (Marlee), second (Tom) and approved

i.    Expenditures were not documented by the Secretary, but are available from the Treasurer.

1. 1. SPAG Grant – Jenifer will make an application.

1. Adjourn Board Meeting
   1. Meeting adjournment at 2:45 p.m.: Moved (Steve), second (Gary) and approved.

These minutes are being submitted to the Board of Directors of the Iowa Section of the American Society of Civil Engineers as an actual account of the proceedings of the Board meeting on October 21, 2009 according to my notes taken. Lyle W. Brehm, P.E.Past Past President filling in for Secretary