MINUTES

The Iowa Section of ASCE

Board of Directors Meeting

September 11, 2008

Gateway Hotel Conference Center, Ames, IA

1.    CALL TO ORDER:  The meeting was called to order by Vice President Marlee Watson at 7:00 am.  Iowa Section Officers present included, Marlee Walton, Dave Moeller, Mike VanderWert, Tim Monson, Tom Lisi, Bryce Johnson, Jon Garton, and Jenifer Croat.  Guests present were Justin Vanderworth, and Bob Stokes.

a.      Minutes of the July 22, 2008 meeting were approved.

b.      Agenda – The agenda was approved.

2.      TREASURER’S REPORT: Treasurer’s Report No. 3 FY-07/08, prepared by Tom Lisi was discussed.  Changes from the last report include the following:

a.      Net worth increased by $10,719.15 over this period and has increased by $104.70 for the 2008 fiscal year.

b.      Expenses during this period totaled $7,921.15 and business income totaled $224.00.

c.      Business income was primarily from section dues, while expenses included return of the $2,500 SPAG grant and a $5,000 donation to Red Cross for Iowa Flood Relief as well as council dues and meeting expenses.

d.      The Business account balance has increased by $4,495.01 for the 2008 fiscal year.

e.      Scholarship account expenses during this period totaled $3,080 and consisted of annual contributions to Iowa and Iowa State Universities.  Scholarship account income during this period totaled $58.00.  The scholarship account balance has decreased by $4,390.31 for the fiscal year to date.

f.        The value of the Heartland Investment Portfolio increased by $507.75 over this period and has decreased by $3,547.81 for the 2008 fiscal year.

g.      Bryce moved to approve the report, Dave seconded, report was approved. 

1. NEWSLETTER REPORT:  Paresh Shettigar was not present. The board discussed the possibility of allowing members to select whether they receive a paper copy, or if they only want an electronic copy of the newsletter.

1. WEBSITE REPORT:  Jon Garton handed around some statistics for the website for the board to review. 

1. DEVELOPMENT COMMITTEE REPORT:

1. Membership – Currently 885 members.
2. YMG Activities – No representatives from the Central YMG will be able to attend the annual meeting to deliver a report of activities.  They stated that they did not know about the annual meeting.  The board discussed making sure that the YMG’s understand that they are responsible to send a representative to the Annual meeting.
3. Student Chapter Activities – A representative from each student ground will be at the annual meeting to deliver a report.

1. SCHOLARSHIP COMMITTEE REPORT:  All but 1 student will be able to attend the banquet. 
2. AWARDS - The awards committee consisted of Dave Moeller, Tim Monson and Dave Scott. The committee would like to see more nominations sent in for the awards.  It was discussed that more notifications need to be sent out to the membership.  This year a spring newsletter was not sent out where there is normally a call for nominations.  It was also discussed to consider a special postcard mailing asking for nomintions.  Next year the section will also be giving out the Section Award, which is typically awarded every 3 years.
3. CONTINUING EDUCATION COMMITTEE REPORT:  Norm McDonald is the new chairman of the structural committee.
4. REGION 7 GOVERNOR/ASSEMBLY REPORT: Assembly in KC 8/22 to 8/23; Multi Regional conference in Denver early January.  Next year’s ASCE Annual meeting will be held in Kansas City, all members are encouraged to attend when it is so close to Iowa.
5. OLD BUSINESS:  Marlee will be sending out Officer’s manuals.
6. NEW BUSINESS –  

a.      The appointment of the teller’s committee was made: Dave Moeller, Tom Lisi and Jon Garton. 

b.      Justin Vanderworth was present from Dordt college to request adding a student chapter of ASCE to Dordt college.  The college has an bacholor’s in engineering program with emphasis.  There are 115 students in the engineering program with 10 currently declared a civil emphasis.  The board was favorable to working through the process to grant the college’s civil engineering club an official designation of ASCE student chapter affiliation.  Marlee and Justin will continue to work through the process. 

c.      Expense reimbursements were requested for the following:  Marlee: $56.29 for certificates and frames; Jenifer: $132.76 for travel to the Assembly meeting; and $382.13 for plaques for the annual meeting.  Bryce moved, Jenifer seconded and expense reimbursements were approved. 

d.      Dave M. is working with Dave Scott on the legislative breakfast that was to be funded by the SPAG grant.  They are discouraged by the breakfast setup as it is difficult to encourage legislators to participate.  Dave will be meeting with Dave Scott to discuss other options.

Meeting was adjourned at 8:10 am. 

These minutes are being submitted to the Board of Directors of the Iowa Section of the American Society of Civil Engineers as an actual account of the proceedings of the Board conference call on September 11, 2008 according to my notes taken.

Jonathan D. Garton, P.E.

Secretary